Director of Finance and Administration/Directeur des Finances et de l'Administration - Proposal

• Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the project;
• Ensure that a system is in place for regular performance assessment of staff, including providing technical support and opportunities for development.
• Develop, coordinate and implement plans for the control, monitoring and reporting of financial operations to include controllership, treasury and budgets (work plan budgets, operating budgets and overall project budget);
• Ensure that all financial information is consolidated on time and provided to the COP as appropriate for analysis and dissemination;
• Provide guidance to and overall supervision of the project finance, grants, human resources, administration, operations (procurement, transport, ICT, inventory, safety & security, stores/warehousing) and sub-award teams;
• Provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement and HR & administrative procedures;
• Monitor the security situation and oversee implementation of security measures, including appropriate reporting;
• Travel to field offices to provide technical assistance and oversight;
• Ensure timely dissemination of and training on new initiatives/guidelines and policies and monitoring of implementation;
• Ensure that project offices are effectively managed and that project staff have access to adequate transport, procurement, ICT, administrative and safety & security management support.

• Oversee the timely review, approval and submission of all internal financial reporting requirements, including monthly field reports, E-draws etc.
• Review the finance policies and procedures to ensure efficiency and effectiveness;
• Direct the timely and accurate preparation and approval of all donor financial reports in respect to accounting, legal and contractual requirements;
• Establish and maintain professional banking relations; plan and monitor cash needs ensuring cash flow requirements of the project are met for smooth implementation of project activities.
• Provide the project management team with monthly financial reports including overall project budget status (budget tracker), work plan budgets status and ensuring potential issues are identified and addressed;
• Work closely with senior management to develop and monitor annual work plan budgets, operating budgets and budget updates;
• Perform final financial reviews of budgets prior to approval and submission.
• Perform internal audits and reviews, as required, to ensure compliance with company standards, donor requirements, and internationally accepted accounting practices.
• Work with project management to develop and implement strong systems of internal controls and ensure general management of risk and control environment.

• Ensure adequate sub-award development processes, monitoring and management systems are in place to ensure effective and timely issuance, reporting and oversight of all sub-awards;
• Monitor the effective oversight and support to recipients of sub-awards by the project to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations;
• Monitor the timely submission of accurate financial and activity reporting by sub-award recipients.
• Provide capacity building support to sub-grantees in sub-award management to be compliant with donor rules and regulations

• Assess and monitor compliance with company and donor operational policies and procedures through field visits and reports reviews;
• Review performance of operations functions to identify strengths and weaknesses; support project management team and implementing partners to replicate the former and address the latter;
• Ensure that regular and comprehensive risk and cost-efficiency analyses are conducted;
• Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost structures, and appropriate spending.

• MBA or Masters degree in management or finance
• At least 10 years of relevant technical experience managing regulatory, contractual, legal and financial compliance requirements associated with USG funding including in-depth knowledge of USAID financial management rules and regulations experience.
• Diverse background in operations, with strong understanding of finance, administration, supply chain, human resources, information communication technology (ICT), and project management processes;
• Significant experience in financial monitoring, budget systems, and internal controls.
• Experience managing and monitoring sub-awards, including international and local partners;
• Excellent oral and written communication skills;
• Fluency in French & English required;
• Demonstrated strong analytical, interpersonal and multi-tasking skills.
• Excellent leadership skills and demonstrated ability to manage and work effectively in team situations.
• Proven ability to prepare budgets, contract/sub-contracts and donor financial reports.
• Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues.
• Ability to travel regularly to program locations;
• Excellent computer skills particularly Microsoft Office applications, accounting software such as QuickBooks and internet skills.
• Experience in DRC and/or the West Africa/Central Africa region is desirable.

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